Vendor Reporting

Track your lead submission performance with detailed analytics and reports.

Dashboard Overview

Your vendor dashboard provides real-time metrics:

Key Metrics

Metric	Description
Leads Submitted	Total leads sent to Ledly
Leads Accepted	Leads that passed validation
Leads Rejected	Leads that failed validation
Acceptance Rate	Percentage accepted (target: >90%)
Avg Response Time	API response latency

Real-Time Stats

Today’s Activity

View submissions in real-time:

Today's Summary (Live)
━━━━━━━━━━━━━━━━━━━━━
Submitted:   1,247
Accepted:    1,122 (90.0%)
Rejected:      125 (10.0%)

Status Breakdown

Status	Count	Rate
Accepted	1,122	90.0%
Rejected - Invalid Email	45	3.6%
Rejected - Duplicate	38	3.0%
Rejected - Missing Field	27	2.2%
Rejected - Other	15	1.2%

Historical Reports

Daily Summary

View day-by-day performance:

Date	Submitted	Accepted	Rate
Dec 25	1,247	1,122	90.0%
Dec 24	1,189	1,082	91.0%
Dec 23	1,356	1,234	91.0%

Weekly Trends

Charts showing:

Lead volume over time
Acceptance rate trends
Rejection reason breakdown
Peak submission hours

Monthly Summary

December 2024 Summary
━━━━━━━━━━━━━━━━━━━━━
Total Submitted:     32,456
Total Accepted:      29,210
Acceptance Rate:     90.0%
Rejection Reasons:
  - Invalid Email:   1,234 (38%)
  - Duplicate:         987 (30%)
  - Missing Field:     654 (20%)
  - Other:             371 (12%)

Rejection Analysis

Top Rejection Reasons

Understand why leads are being rejected:

Reason	Count	% of Rejections
Invalid email format	456	35%
Duplicate lead	312	24%
Missing required field	234	18%
Disposable email	156	12%
Failed validation rule	143	11%

Drilling Down

Click any rejection reason to see:

Example rejected leads
Specific field failures
Time pattern (when rejections occur)
Remediation suggestions

Improving Acceptance Rate

Based on your rejection data:

Recommendation: 35% of rejections are from invalid email format. Consider adding email validation to your form before submission.

Lead Quality Metrics

Quality Score

Each vendor receives a quality score (0-100):

Score Range	Rating	Description
90-100	Excellent	High-quality leads, low rejections
75-89	Good	Acceptable quality, some improvements needed
50-74	Fair	Quality issues, review submission process
0-49	Poor	Significant issues, action required

Quality Factors

Your score is based on:

Acceptance rate (40%)
Duplicate rate (20%)
Data completeness (20%)
Lead engagement (20%)

Exporting Reports

Available Exports

Report	Format	Frequency
Daily Summary	CSV, PDF	Daily
Lead Details	CSV	On-demand
Rejection Log	CSV	On-demand
Monthly Invoice	PDF	Monthly

Exporting Data

Go to Reports → Select report type
Choose date range
Select format (CSV or PDF)
Click Export
Download file

CSV Format

Lead export includes:

id,email,status,submitted_at,rejection_reason
lead_001,[email protected],accepted,2024-12-25T10:00:00Z,
lead_002,[email protected],rejected,2024-12-25T10:01:00Z,invalid_email

Scheduled Reports

Setting Up Automatic Reports

Go to Settings → Scheduled Reports
Click Add Schedule
Configure:
- Report type
- Frequency (daily, weekly, monthly)
- Recipients (email addresses)
- Time of delivery

Example Schedule

Report	Frequency	Time	Recipients
Daily Summary	Daily	8:00 AM	[email protected]
Weekly Trends	Weekly	Monday 9:00 AM	[email protected]
Monthly Invoice	Monthly	1st of month	[email protected]

API for Reports

Get Daily Stats

GET /api/vendor-portal/daily-stats
 
Response:
{
  "date": "2024-12-25",
  "submitted": 1247,
  "accepted": 1122,
  "rejected": 125,
  "acceptance_rate": 0.90
}

Get Monthly Summary

GET /api/vendor-portal/summary/2024/12
 
Response:
{
  "year": 2024,
  "month": 12,
  "submitted": 32456,
  "accepted": 29210,
  "rejected": 3246,
  "acceptance_rate": 0.90,
  "rejection_breakdown": {
    "invalid_email": 1234,
    "duplicate": 987,
    "missing_field": 654,
    "other": 371
  }
}

Export Leads

GET /api/vendor-portal/export?start_date=2024-12-01&end_date=2024-12-31&format=csv

Billing Reports

If on a Pay-Per-Lead arrangement:

Current Month

December 2024 Billing
━━━━━━━━━━━━━━━━━━━━━
Accepted Leads:     29,210
Rate per Lead:      $5.00
Volume Discount:    10%

Subtotal:           $146,050.00
Discount:           -$14,605.00
━━━━━━━━━━━━━━━━━━━━━
Total Due:          $131,445.00

Invoice History

Month	Leads	Amount	Status
Nov 2024	28,456	$127,052	Paid
Oct 2024	31,234	$140,553	Paid
Sep 2024	27,891	$125,510	Paid

Performance Benchmarks

Vendor Comparison

See how you compare (anonymized):

Metric	Your Score	Average	Top 10%
Acceptance Rate	90.0%	85.2%	95.4%
Duplicate Rate	3.0%	5.8%	1.2%
Data Completeness	87.5%	78.3%	94.1%

Improvement Tips

Based on your data:

Reduce duplicates - Implement client-side dedup before submission
Improve email quality - Add email validation to your forms
Include more fields - Phone and name improve lead quality scores

Alerts & Notifications

Configurable Alerts

Set up alerts for:

Alert	Trigger	Action
High rejection rate	Rate > 15% for 1 hour	Email notification
API errors	5+ consecutive failures	Email + SMS
Rate limit warning	>80% of limit used	Email notification
Daily summary	End of day	Email report

Setting Up Alerts

Go to Settings → Notifications
Enable desired alerts
Configure thresholds
Add notification recipients
Save

Critical alerts (API errors, security issues) are always sent to the account owner.

Submitting Leads Overview